There a five main reasons why you must hire a document management company and use the best document scanning service in your business if you are still saving most of your customer information on paper or on microfilm and other plastic media.
In this short article we will discuss the financial reasons, and the reasons having to do with information processing, the ease and quality of document retrieval, document conversion, storage, and re-storage.
By the time you are done reading you should have a good idea whether these reasons are sufficient for you to start looking really seriously into document scanning services and records conversion services offers. 3d scanning service
Financial reason number one for hiring the right scanning service
Ultimately, all reasons for introducing new services in your business have to do with improving the financial health of your enterprise. Here we will only touch on the reasons that will instantly and directly affect your bottom line.
The first financial reason to hire record scanning company is that you will reduce your cost of paper information storage. Especially if your business is located in the expensive part of town where the rents are high, your document storage will end up costing you more as your business matures. This goes against the notion that the business should be more profitable in time! Transferring the information into an electronic form will reduce storage costs, and remove paper storage costs if you decide to shred the paper versions. Or, at the very least, you can ship them somewhere where the storage costs are much lower.
Financial reason number two: retrieval and restocking of documents
The second direct financial reason for using document scanning systems is that documents scanning will reduce the time it takes to retrieve the information once is needed again, as well as reduce the time to restock the information. If everything is done right, and you have a person at $10 / hour (example) to do just that, and if it takes them 1/2 hour to find the document and 1/2 hour to re-stock the document, you would be saving $10 by just a single query into your electronic data management system. adhd wisconsin
Ease and quality of retrieval
With the electronic document management system which includes optical character recognition, OCR scanning you do not have to be limited to a single storage system, such as storing information by client name, or by property address. Through advanced indexing of all textual data, and through advanced annotation of image and time series data, searching for documents and document retrieval becomes easy and more natural, as well as ultimately more effective. You will be able to get more relevant data in a shorter amount of time. This will positively influence your bottom line.
Ease of storage
Since there is no paperwork, the storage of information becomes easy. Even when there is paper involved, it will immediately be scanned into the electronic document management system, annotated appropriately, and the paper version will either be destroyed or eventually shipped to an inexpensive storage location.
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